Accounting buyer guide
Accounting and invoicing pricing tracker
This guide is for freelancers, agencies, contractors, and SMB operators choosing invoicing, bookkeeping, payment, bill, report, and accountant workflows. It focuses on sending invoices, collecting payments, tracking expenses and bills, reconciling accounts, producing reports, and collaborating with accountants.
Last reviewed May 9, 2026. Pricing and feature claims should be verified against the linked source logs before purchase.
Current pricing signals
| Product | Visible pricing signal | Plan trigger to verify | Verified | Source |
|---|---|---|---|---|
| QuickBooks Online | Simple Start, Essentials, Plus, and Advanced plans with public monthly pricing and promotional discounts. | Essentials/Plus/Advanced review is needed for bill management, users, project profitability, inventory, classes/locations, workflows, and advanced reporting. | May 9, 2026 | quickbooks.intuit.com |
| Xero | Early, Growing, and Established plans with public monthly pricing and promotional discounts. | Growing or Established review is needed for invoice/bill volume, projects, expenses, analytics, multi-currency, and optional inventory add-ons. | May 9, 2026 | xero.com |
| FreshBooks | Lite, Plus, Premium, and Select plans; public page shows promotional and regular pricing. | Plus/Premium/Select review is needed for client limits, team members, proposals, retainers, project profitability, payroll, and advanced payments. | May 9, 2026 | freshbooks.com |
| Wave | Starter is $0; Pro is $19/month or $190/year in the US. | Pro review is needed for bank transaction import, receipt capture, expense tracking, automatic reminders, and discounted online payments. | May 9, 2026 | waveapps.com |
How to use this asset
- Use the same criteria for every vendor so demo quality does not overwhelm workflow fit.
- Record the plan, source URL, verification date, and buyer assumption behind every score.
- Test a real workflow before moving historical records or inviting the full team.
- Use the correction link if pricing, package, or feature evidence appears outdated.
Related accounting assets
- Accounting software checklist
A checklist for scoring invoicing, bills, bank reconciliation, reports, projects, and accountant fit.
- Accounting comparison spreadsheet
A scorecard for comparing QuickBooks Online, Xero, FreshBooks, Wave, and future accounting tools.
- Accounting pricing tracker
A dated pricing and plan-limit tracker for invoicing and bookkeeping software.